Managing People in PROJECTS

Managing People in PROJECTS


Managing People in PROJECTS

Faizan Khan   |   18 May 2018

People in the Process

  • People are an organisation’s most important assets.
  • The tasks of a manager are essentially people-oriented. Unless there is some understanding of people, management will be unsuccessful.
  • Poor people management is an important contributor to project failure.

People Management Factors

  • Consistency
    Team members should all be treated in a comparable way without favourites or discrimination.
  • Respect
    Different team members have different skills and these differences should be respected.
  • Inclusion
    Involve all team members and make sure that people’s views are considered.
  • Honesty
    You should always be honest about what is going well and what is going badly in a project.

Selecting staff
An important project management task is defining the team requirements for your project and selecting your team.

Selecting Staff Factors

  • Application domain experience
    For a project to develop a successful system, the developers must understand the application domain. It is essential that some members of a development team have some domain experience.
  • Platform experience
    This may be significant if low-level programming is involved. Otherwise, not usually a critical attribute.
  • Programming language experience
    This is normally only significant for short duration projects where there is not enough time to learn a new language. While learning a language itself is not difficult, it takes several months to become proficient in using the associated libraries and components.
  • Problem solving ability
    This is very important for software engineers who constantly have to solve technical problems. However, it is almost impossible to judge without knowing the work of the potential team member.
  • Educational background
    This may provide an indicator of the basic fundamentals that the candidate should know and of their ability to learn. This factor becomes increasingly irrelevant as engineers gain experience across a range of projects.
  • Communication Ability
    This is important because of the need for project staff to communicate orally and in writing with other engineers, managers and customers.
  • Adaptability
    Adaptability may be judged by looking at the different types of experience that candidates have had. This is an important attribute as it indicates an ability to learn.
  • Attitude
    Project staff should have a positive attitude to their work and should be willing to learn new skills. This is an important attribute but often very difficult to assess.
  • Personality
    This is an important attribute but difficult to assess. Candidates must be reasonably compatible with other team members. No particular type of personality is more or less suited to software engineering.

Motivating people

  • An important role of a manager is to motivate the people working on a project.
  • Motivation is a complex issue but it appears that there are different types of motivation based on:
    Basic needs (e.g. food, sleep, etc.);
    Personal needs (e.g. respect, self-esteem);
    Social needs (e.g. to be accepted as part of a group).

Human Need Hierarchy

Working Environments

  • The physical workplace provision has an important effect on individual productivity and satisfaction
  • Health and safety considerations must be taken into account

Environmental factors

  • Privacy - each engineer requires an area for uninterrupted work.
  • Outside awareness - people prefer to work in natural light.
  • Personalization - individuals adopt different working practices and like to organize their environment in different ways.

Workspace organization

  • Workspaces should provide private spaces where people can work without interruption
    Providing individual offices for staff has been shown to increase productivity.
  • However, teams working together also require spaces where formal and informal meetings can be held.

The People Capability Maturity Model
The People Capability Maturity Model (CMM) is a tool that helps you successfully address the critical people issues in your organization.
The People CMM employs the process maturity framework of the highly successful Capability Maturity Model for Software (SW-CMM) as a foundation for a model of best practices for managing and developing an organization's workforce.
The Software CMM has been used by software organizations around the world for guiding dramatic improvements in their ability to improve productivity and quality, reduce costs and time to market, and increase customer satisfaction.

P-CMM Objectives

  • To improve organisational capability by improving workforce capability.
  • To ensure that software development capability is not reliant on a small number of individuals.
  • To align the motivation of individuals with that of the organisation.
  • To help retain people with critical knowledge and skills

P-CMM levels

  • Five stage model
    Initial. Ad-hoc people management
    Repeatable. Policies developed for capability improvement
    Defined. Standardised people management across the organisation
    Managed. Quantitative goals for people management in place
    Optimizing. Continuous focus on improving individual competence and workforce motivation